Formatting Your Cover Letter

Class Location: The Internet.

Description: This class goes over how to format your cover letter.

Objective: Learn how to correctly format your cover letter and come off as profesisonal.

Your cover letter should follow the standard business letter format. You want to make the reader’s job easy by using a logical, easy-to-read format. This will show the hiring manager that you are a professional and that you realize his time is valuable.

Prepare the letter on a computer. If you are mailing it, print it out on high-quality bond paper, and mail it in a matching envelope. Use conservative paper colors such as ivory or light gray to convey a professional image.

A popular standard format has your mailing address on the top left, with the date of writing underneath. Below that, include the person to whom you’re addressing the letter, his or her title, and the company name and address. Next, address the letter, "Dear Mr. or Ms. …"

A common format for a cover letter includes four paragraphs. The first paragraph indicates the position for which you’re applying and where you found the opening, as well as a sentence explaining why you’re qualified for the position. The second paragraph highlights your skills and experience that qualify you for the job. Cite specific skills and training that relate to the job requirements. In the third paragraph, explain how you will be an asset to the company. Use what you know about the company and position to illustrate how your personal skills and attributes make you a good match for the employer’s needs. Use the final paragraph to request an interview and thank the hiring manager for his time and consideration. Close the letter with "Sincerely," include a handwritten signature, and type your name underneath it.

Use this cover letter format to respond to job announcements and ads. Be brief and professional. A successful cover letter will get the hiring manager to read your resume and invite you for that coveted interview.